Electronic document flow (EDF)
Electronic document flow (EDF) is a system for creating, transmitting, approving, signing and storing documents electronically, ensuring legal significance via electronic signatures.
What is electronic document flow
Electronic document flow (EDF) is a system for creating, transmitting, approving, signing and storing documents electronically. EDF replaces paper document flow, reducing document processing time from days to minutes and ensuring legal significance through electronic signatures (ES).
How EDF works
- Document creation.
- Signing — with a QES or EQES.
- Send — via an EDF operator.
- Receiving and verification.
- Reciprocal signing.
- Storage — in an electronic archive.
Types of EDF
- Internal EDF — inside an organization.
- External EDF — with counterparties and government bodies.
- LSEDF — legally significant.
Advantages of EDF
Speed, economy (up to 80%), transparency, security, legal significance, environmental friendliness, integration.
Frequently asked questions
How is EDF different from paper document flow?
EDF allows creating, signing with an electronic signature, sending and storing documents electronically, reducing processing time and costs.
Which EDF operators work in Russia?
Diadoc, Sbis, 1C-EDO, Takskom, VK EDO, included in the FNS trusted network.
Which documents can be exchanged via EDF?
Invoices, acts, delivery notes (UPD), contracts, personnel documents, reporting, official memos and orders.
How much does EDF implementation cost?
Electronic signature (1,500-6,000 rubles/year), EDF operator (200-1,500 rubles/month), SED implementation (from 50,000 rubles) and training.
What are the requirements for EDF for government bodies?
Legal significance via EQES, integration with ESIA, SMEV, Electronic Budget, certified CIPF and compliance with 187-FZ.
How is the legal significance of documents ensured in EDF?
Via QES certified by the FSB, storage in PDF/A or XML, logging and compliance with 63-FZ.
What are the stages of EDF implementation?
Analysis, purchase of ES, operator contract, system setup, route configuration, training, pilot launch, operation.
Other terms in «Document flow»
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Electronic document flow (EDF)
Electronic document flow (EDF) is a system for creating, transmitting, approving, signing and storing documents electronically, ensuring legal significance via electronic signatures.
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